Less manual data entry
Producer details, policy fields, coverage elections, and acreage lines are filled in for you. You review and correct — you never start from a blank form.
Built for crop insurance agents & AIPs
Take the manual data entry out of crop insurance paperwork
Upload FSA-578s, acreage reports, applications, or M13 files. CropBot pulls out producer details, policy fields, coverage elections, and line-by-line acreage — so you just review, approve, and export carrier-ready files instead of entering everything by hand.
AIP agnostic · You approve every submission · Runs on Azure
Waiting for documents…
How it works
From upload to carrier-ready export — without the manual data entry.
Upload
Drop in PDFs, phone photos of forms, ZIP batches, or M13 files. Everything is checked before it's stored.
PDF · Images · ZIP · M13
CropBot Plus
A second look when extraction needs one
The main bot works from document text. CropBot Plus actually sees the page — it re-checks flagged rows against the document image, then hands you a brief of what it fixed, what it verified, and what still needs your call.
It can see the page
Unlike the main bot, which works from document text, CropBot Plus looks at high-resolution page crops — so handwriting, stamps, and layout that text alone misses can still get caught.
Clear fixes, applied
Clear findings are applied automatically. Probable or Uncertain findings become Proposed changes you accept or reject.
Cropbot Plus brief
You get a brief with Action items, Proposed changes, and notes — with rows marked verified, flagged, or fixed.
PII stays protected
Identity fields are never sent to the model, and page images are redacted first.
Waiting for flagged rows…
Built for agents & AIPs
Whether you're an agency or an AIP, CropBot fits the way you already work — less manual entry, same trusted process.
Phone photos work
Snap a picture of a form and upload it. CropBot cleans it up and reads it just like any other document — no scanner required.
Live job progress
Watch your documents move through processing in real time — no refreshing, no guessing when something will be done.
You stay in control
You review and approve every submission. What CropBot pulled and what you changed are tracked separately, so there's always a clear record.
Compare & merge
One producer, many documents — one clean record
A producer's data is often split across an FSA-578, a prior acreage report, and forms for different farms. CropBot lines them up side by side so you can pick the best source for each field.
Identity
3 differencesField
FSA-578
Prior acreage report
Producer name
Farm / Tract / Field / CLU
Corn — planted acres
Soybeans — planted acres
Tap any value to choose the winning source. Orange check marks show what feeds the merged record.
Merged record
- Producer name
- Johnson Family Farms LLCfrom Prior acreage report
- Farm / Tract / Field / CLU
- 1234 / 56 / 7 / 123from FSA-578
- Corn — planted acres
- 247.5 acfrom FSA-578
- Soybeans — planted acres
- 118.2 acfrom Prior acreage report
The merged result becomes one job that flows through the same review and approval gate as everything else.
Inputs in, carrier-ready out
Flexible on the way in. Standard and submission-ready on the way out.
Inputs
PDFDigital or scanned
ImagesPhone photos & scans
ZIPBatch archives
M13Read directly
Outputs
M13 fileCarrier-standard data
Acreage PDFPre-filled report
Application PDFPre-filled application
ZIP bundlePer-producer packages
NAUDirect API submit
Carrier flexibility
AIP agnostic — works with your carriers
CropBot works with multiple AIP carriers. It exports carrier-standard M13 files and pre-filled acreage report and application PDFs that fit right into the submission process you already use.
Approved acreage submits directly to NAU over their API — no portal re-keying. Other carriers still get carrier-standard M13 files and pre-filled PDFs. More direct carrier integrations are in progress.
Multiple AIPs
Works with multiple carriers out of the box — no lock-in to a single program.
Carrier-ready exports
M13 files and pre-filled PDFs, generated from the data you approved.
Your process, intact
Submit through the same portals and workflows you already use.
Direct to NAU
Approved acreage submits over NAU's API — no portal re-keying required.
Security & trust
Enterprise-grade protection on Microsoft Azure — your producers' data stays private and under your control.
Your data stays yours
Your jobs and documents are walled off by agency. Invite-only onboarding and admin vs. agent roles keep access intentional.
Encrypted in transit and at rest
Traffic runs over TLS. Data stores use Azure-managed keys, and tax IDs and SSNs get field-level encryption.
Locked-down infrastructure
Your data lives on a private network with public access turned off on Cosmos, Key Vault, and Storage.
You approve every submission
Nothing goes to a carrier until you review and approve it. Low or unknown confidence is flagged so you know where to look.
Audit trail you can search
Extraction decisions and sensitive-data access are logged, searchable, exportable, and retained for seven years.
PII stays under your policy
Choose which fields stay out of AI analysis. Identity fields are never sent to Plus, and page images are redacted first.
Runs on Microsoft Azure · Secure sign-in · Backed up and highly available
Get in touch
Two inboxes that go to the right team. Copy an address or start a draft.
Demos & partnerships
Walkthroughs, onboarding, and pricing for your book.
Technical support
Account access, processing issues, and how-to questions.
Need more detail? Visit the Contact Us page